E-3.3, r. 6.1 - Regulation respecting contracts of the Chief Electoral Officer

Section 62 Disposition versions

2012-09-01

62. The authorization of the Chief Electoral Officer, in person, is required for every contract of a repetitive nature with an expected term, including any renewal, is greater than 3 years.

For a task order contract or a delivery order contract, the Chief Electoral Officer cannot authorize a contract with a planned duration, including any renewals, that is greater than 5 years.

Such authorization is also required before entering into a contract involving an expenditure equal to or above the public tender threshold if:

(1)  only one service provider, supplier or contractor submitted a compliant tender;

(2)  only one service provider, supplier or contractor submitted an acceptable tender following a quality evaluation.

In the case provided for in subparagraph 2 of the third paragraph, or for a mixed contract for construction work and professional services, the selection committee must not know the price, and the Chief Electoral Officer in person shall determine whether or not the awarding process should be continued.

In the case of construction work, the authorization of the Chief Electoral Officer is required before publishing the notice of call for tenders, where the period for which tenders are valid exceeds 45 days.

Decision 1553-2, s. 62.